Arrow Electronics Executive Assistant and Office Manager in United States

Position:

Executive Assistant and Office Manager

Job Description:

EA

  • Screening of all incoming calls and post to Board of Directors.

  • Management and co-ordination of five diaries for Board of Directors and Divisional Director Level, ensuring travel arrangements are made, meetings scheduled, rooms booked and preparation for meetings provided when required.

  • Weekly diary management meetings with all directors.

  • Cash and credit card expenses

  • Providing secretarial support for management team when requested, including assistance with travel arrangements.

  • Assist in any projects requested by the board.

Office Manager

  • Reconcile all company credit card transactions on Concur in timely manner.

  • Raising of Department Purchase Orders – ensuring any entertaining/hospitality requests have gone through the approval process.

  • Sign off of maintenance and service invoices for all office locations.

  • Arranging accommodation and payment of utilities for Arrow interns.

  • Upload facilities requests/work to be done on FM360. When necessary arrange for contractors to come on site or instruct maintenance team.

  • Liaising with cleaning company, ensuring standards are met and any additional requirements catered for.

  • Provide assistance on company expense and travel system, Concur for all employees.

  • Photocopying, laminating, binding, ad hoc admin duties as required.

  • Provide cover on reception when required.

  • Ensure office runs smoothly getting involved in any refurbishment work and liaising with FM.

  • Part of Employee Voice Forum and make sponsorship payments.

  • Maintaining hotel rates at preferred hotels.

Head of Administration

  • Manage the security/maintenance team in Harrogate, ensuring rotas are kept up to date, holidays and sickness are covered and over time submitted monthly.

  • Manage Office Administrators/Receptionists in Harrogate, London and Newmarket ensuring all calls and visitors are dealt with promptly and professionally.

  • Ensure that holidays are approved and recorded in Workday and cover organised if required.

  • Manage any sickness of the team.

  • Catch up every two/three weeks, either face to face or Skype.

  • Ensure that they are working to their goals on workday.

  • Assist with any day to day issues.

Location:

Harrogate

Time Type:

Full time

Most people live in the present. But a handful of us live in a world that doesn’t exist yet — the world of Five Years Out. Five Years Out is the tangible future. And it’s a way of thinking at Arrow that serves as a springboard for innovators, helping them see what’s coming and stay ahead of what’s ahead.

We are much more than products and services. We’re a community of designers, engineers, builders and visionaries who navigate the path between possibility and practicality, across the complete lifecycle of electronics, in some of the fastest-growing commercial and industrial markets on the planet.

The work we do is everywhere, from things you’ve never seen to things you can’t live without. A Fortune 119 company with more than 18,700 employees in over 90 countries, and 2016 sales of $23.8 billion, we guide innovation forward for the world’s leading technologies used in homes, businesses and daily life. If it takes a charge, chances are we helped design it, build it and get it to market.

Are you Five Years Out? Then chances are, you’ll enjoy working with us.