Arrow Electronics Executive Assistant and Office Manager in United States
Executive Assistant and Office Manager
Screening of all incoming calls and post to Board of Directors.
Management and co-ordination of five diaries for Board of Directors and Divisional Director Level, ensuring travel arrangements are made, meetings scheduled, rooms booked and preparation for meetings provided when required.
Weekly diary management meetings with all directors.
Cash and credit card expenses
Providing secretarial support for management team when requested, including assistance with travel arrangements.
Assist in any projects requested by the board.
Reconcile all company credit card transactions on Concur in timely manner.
Raising of Department Purchase Orders – ensuring any entertaining/hospitality requests have gone through the approval process.
Sign off of maintenance and service invoices for all office locations.
Arranging accommodation and payment of utilities for Arrow interns.
Upload facilities requests/work to be done on FM360. When necessary arrange for contractors to come on site or instruct maintenance team.
Liaising with cleaning company, ensuring standards are met and any additional requirements catered for.
Provide assistance on company expense and travel system, Concur for all employees.
Photocopying, laminating, binding, ad hoc admin duties as required.
Provide cover on reception when required.
Ensure office runs smoothly getting involved in any refurbishment work and liaising with FM.
Part of Employee Voice Forum and make sponsorship payments.
Maintaining hotel rates at preferred hotels.
Head of Administration
Manage the security/maintenance team in Harrogate, ensuring rotas are kept up to date, holidays and sickness are covered and over time submitted monthly.
Manage Office Administrators/Receptionists in Harrogate, London and Newmarket ensuring all calls and visitors are dealt with promptly and professionally.
Ensure that holidays are approved and recorded in Workday and cover organised if required.
Manage any sickness of the team.
Catch up every two/three weeks, either face to face or Skype.
Ensure that they are working to their goals on workday.
Assist with any day to day issues.
Most people live in the present. But a handful of us live in a world that doesn’t exist yet — the world of Five Years Out. Five Years Out is the tangible future. And it’s a way of thinking at Arrow that serves as a springboard for innovators, helping them see what’s coming and stay ahead of what’s ahead.
We are much more than products and services. We’re a community of designers, engineers, builders and visionaries who navigate the path between possibility and practicality, across the complete lifecycle of electronics, in some of the fastest-growing commercial and industrial markets on the planet.
The work we do is everywhere, from things you’ve never seen to things you can’t live without. A Fortune 119 company with more than 18,700 employees in over 90 countries, and 2016 sales of $23.8 billion, we guide innovation forward for the world’s leading technologies used in homes, businesses and daily life. If it takes a charge, chances are we helped design it, build it and get it to market.
Are you Five Years Out? Then chances are, you’ll enjoy working with us.