Arrow Electronics Marketing Finance Administrator in United States


Marketing Finance Administrator

Job Description:

JOB TITLE: Marketing Finance Administrator DIVISION: Marketing JOB LOCATION: Harrogate JOB DESCRIPTION AIM OF THE ROLE: To administer the processing/claiming of marketing spend from vendors. This will involve working with the respective marketing managers with monitoring and supporting their marketing budget. This will predominantly comprise of using the claiming portals of the respective vendors, ensuring all supplier invoices are correct and each activity is claimed in a timely manner from the vendors. KEY RESPONSIBILITIES Duties will include, but are not restricted to: · Work with the marketing managers to ensure all marketing activity has a marketing Purchase Order (PO) raised and is correctly tracked on their excel budget trackers. Create marketing POs on the internal Marketing Activity Finance (MAF) system as and when needed. · Check marketing supplier invoices that are received in for marketing activity. Ensuring they are correct and that the activity is claimable from the vendor before releasing payment. This will also include a close relationship with accounts payable. · Raise Arrow invoices to vendors when required following the correct procedure and support credit control in collecting the cash through relationships with vendors. · Monitoring and track all expenditure and receipts on individual vendor excel budget trackers and manage a master tracker ensuring that they balance with the company general ledger. · Working with the marketing manager, collate and check ‘proof of performance’ documentation to claim monies back from vendors. This is generally done via a vendor portal. You will be required to support the marketing managers with all of their claiming regularly working on these portals to ensure monies are claimed by the deadlines. · Conduct monthly budget reviews with marketing managers to ensure that all claiming is done within the deadlines that are stipulated by the vendors. · Work closely with the Arrow’s Marketing Finance Manager who is responsible for the finance and administration of the overall budget to ensure consistency and accuracy. · Monitor and track compliance documentation authorisation of business gifts, incentives and corporate hospitality with the UK/EMEA compliance team. Working within anti-bribery and corruption policy rules. PERSON SPECIFICATION The ideal candidate will have the following skills, attributes and experience: An individual with finance experience ideally gained in a commercial environment, however is not essential. Previous experience of marketing activities would be advantageous although also not essential. Working knowledge of excel is crucial. The ideal candidate will have the following skills, attributes and experience: · Highly developed communication skills: both written and verbal · Excellent organisational and presentation skills · Proactive in their approach to work, ability to manage their workload and take full responsibility · Extensive understanding and confidence in the use of database management · Strong knowledge of Microsoft Word, Excel, PowerPoint, Access; plus the ability to use the internet to search for relevant information · Able to interact with people of all levels both externally and internally · Confident, with a ‘can do’ approach, seeing jobs through to conclusion · Work to tight deadlines both in terms of claim processing and monthly reporting · Questioning nature and an enquiring mind · Spot income generation opportunities by thorough understanding of marketing programmes Competencies · Accountability – Holds self and others accountable to meet commitments · Collaborates – Builds partnerships and works collaboratively with others · Drives Results – Consistently achieves results, takes on new opportunities and tough challenges · Customer Focus – Builds strong customer relationships and delivers customer centric solutions · Innovation – Creates new and better ways for the organisation to be more successful HOURS OF WORK The company’s standard hours of work are 9.00am – 5.30 pm with one hour for lunch. Data Privacy Statement When submitting your application at Arrow within EMEA, the responsible entity for the collection of your personal data, to which you have applied, is the Arrow Group Company specified below: ECS United Kingdom Nidderdale House, Beckwith Knowle, Harrogate, HG3 1SA



Time Type:

Full time

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